|
|
|
|
CONSTITUTION
1. TITLE The title of the Club shall be:
2.
OBJECTIVES The objectives of the
club shall be:
·
To encourage the practice and development of amateur
athletics.
·
To provide coaching for the members and to organise
competitions.
·
To organise teams to represent the club in Championships and Leagues
and in such other competitions as the Management
Committee shall decide.
The club shall cater for:
·
Track and Field Athletics
·
Cross Country Running
·
Road Running
·
Road Relay Running
·
Walking
·
Fell and Hill Running
3(a) MEMBERSHIP
Membership shall be open
to persons who are amateurs as defined by England
Athletics and are 18 years of age or over. Membership for children under 18 years of age will only be
considered if their parents/guardians are prepared to accept total
responsibility for such children whilst attending club meetings and at races.
Each applicant for
membership must complete the official application form and pay the appropriate
subscription before being elected by the Committee. Membership commences on the
actual date of election by the Committee. The Committee reserves the right to
refuse any applicant.
3(b) DEFINITIONS OF MEMBERSHIP
i.
Full: - is an individual who is a first claim member of WRR & AC and has paid their
subscription in full. They are allowed one vote at the AGM or any EGM.
ii.
Second Claim: -is an individual who is a member
of another affiliated athletics’ club who has paid a reduced subscription in
full. They may partake in all activities agreed by the committee and may win
and/or affect the results of the club internal championships. They are allowed
one vote at the AGM or any EGM.
iii.
Social: - is an individual who chooses not to
participate as a competitor in permitted events and has paid the reduced
subscription in full. They will be able to compete in internally organised club
events. They are allowed to vote at the AGM
or any EGM.
iv.
Honorary Members - Honorary membership may be awarded at the discretion
of the Committee from amongst
persons who are not Full, Social or
Second Claim Members.
Honorary membership may
be awarded for outstanding service rendered to the Club, or for any other
appropriate reason.
Honorary members shall
neither hold office nor have voting rights.
v.
Life Membership – Life membership shall be awarded at the discretion of
the Committee from amongst persons who are Full, Social or Second Claim
Members.
Life
membership may be awarded for outstanding service rendered to the Club.
Life members
shall have full voting rights as if they were a Full member.
4.
MANAGEMENT
President, Chairperson,
Hon. Treasurer, Hon. Secretary, Membership Secretary, Vice Chairperson, Press
Secretary, Captain of Male and Female Sections, Cross Country Captains – Male
and Female, Track and Field Captain, Race Director, Events Organiser,
Membership Secretary.
All the aforementioned
shall be elected at the AGM and
remain in office until the AGM of
the following year. The Committee
shall also have power to elect up to three other persons to serve as full Committee Members or to fill any
vacancy occurring during the committee’s term in office, from within the
current club membership.
5. ANNUAL GENERAL MEETING
The Annual General Meeting shall be held in
the month of February for the
purpose of:
i.
Receiving the Annual
Report of the Committee.
ii.
Receiving the Audited
Statement of Accounts and Balance
Sheet.
iii.
Electing the Officers
and Committee for the ensuing year.
iv.
Electing the honorary Auditors.
v.
Considering any amendments to the Constitution Rules of which due notice has been given to all
members. The Chairperson
or Honorary Secretary must receive
any proposed change to a Constitution
Rule by a member at least 21 days prior to the date of the AGM in order that all members shall
have sufficient notice of the proposal. At least 14 days notice
shall be given to members of the date, venue and agenda items for the AGM. Each fully paid up
member eligible to vote, present at the meeting, shall have one vote.
6. AFFILIATIONS
The club shall seek to be
affiliated to England Athletics, and
to such other Amateur Athletic bodies
as the Management Committee consider
appropriate in order to carry out the objectives of the club.
The amount of the annual subscriptions for the next financial year shall
be determined by the Committee and
presented for members’ approval at the AGM.
Full membership will include an appropriate amount to be paid to England
Athletics to obtain an individual’s Competition Licence card.
The
club’s financial year will run from the 1st January to the 31st
December each year.
New members will pay a full subscription on joining the club. Any new
member joining the club later in the financial year will be required to pay a
reduced subscription as determined by the Committee.
Current Members’ subscriptions must accompany a Renewal Form for
continued membership and given to the Membership Secretary by the last day of
April of that financial year. Any member who fails to pay their subscription in
full by this date will automatically have their membership suspended. Therefore
they will not be eligible to partake in any of the club’s functions nor will
they be considered for any club championships for that year and any previous
merits will be cancelled. Payment after this date must still be in full and
full club rights will be reinstated, except for the winning of any of the club
championships.
8.
NON PAYMENT OF SUBSCRIPTIONS
The Committee shall have
the power to expel any member whose subscription is twelve months in arrears,
providing that one month’s notice, in writing, has been sent to such member by
Registered or Recorded Delivery, addressed to the member’s last known address
informing of the proposed action of the Committee. England Athletics
shall be informed of the name and address of any person expelled from the club
who shall enter their name in a book to be called ‘The
Suspension Book’ kept for that purpose. Every person whose name
has been entered into ‘The Suspension Book’ shall be suspended from entering or
competing as a WRR & AC member at any such meeting held under UKA Rules
until the liability, causing the expulsion, which shall not exceed one year’s
membership subscription, shall be discharged.
9.
RESIGNATIONS
Any member wishing to
resign must do so in writing, addressed to the Membership Secretary. The resignation shall be
considered by the Committee within one calendar month of receipt and will be
held as effective on the date of tendering. Resignations may not be
accepted if the member is financially indebted to the club, i.e. has not paid
their subscriptions for the current year and acceptance will be withheld until
the debt has been discharged. Any member who fails to pay their subscription in
full by the 1st January of the following year shall be deemed to have resigned
from the club.
10. EXTRAORDINARY GENERAL
MEETING
The Chairperson or Honorary
Secretary shall call an Extraordinary
General Meeting within one month of the receipt of a requisition signed by
at least ten members, stating the purpose of the meeting. At least
fourteen days notice shall be given to all fully paid up members of the date,
venue and purpose of an Extraordinary
General Meeting. No other business shall be conducted at such a
meeting.
11. CONSTITUTION AMENDMENTS
No Constitution Rule may be altered, added to or deleted except at an AGM, or at an EGM called for that purpose, and then only by a two thirds majority
of those present and who are entitled to vote in accordance with section 3.
12. MEETINGS
i.
The club will meet at 8.30 p.m. at
ii.
There will be a club run every Monday, starting between 7.00 p.m. and 7.45 p.m.
iii.
A handicap run will be organised each month for those
wishing to take part.
iv.
The Committee
prior to notification of the meeting will decide the venue of the AGM.
13. MEMBERS
It is the responsibility
of any member to decide whether to represent Wesham as their first choice club. If any member is a previous
member of any other club, that club must be notified in writing that the new
member to Wesham wished to transfer
his/her first choice option. No member who has another club as first
choice option may represent Wesham
as a team member until such time as clearance is given by the appropriate
authority following the completion of any suspension decreed necessary by that
body.
14. MANAGEMENT MEETING
There will be a management meeting,
if deemed necessary, on the second Monday
of the month at
Agreed at
the AGM – 9th February 2010