MINUTES OF CENTRAL LANCS GRAND PRIX MEETING 

Gin Pit 2nd December 2009

 

1.      Attendees

 

Peter Mulleady (Chairman) – Astley & Tyldesley

Garry Baines (Secretary) - Astley & Tyldesley

Andrew Coates (Treasurer) – Swinton

Steve Doxey – Swinton

Rod Hart – Wigan Phoenix

Dave Waddington – Wigan Phoenix

Mark Emmett – Radcliffe

Vince Ashton – Radcliffe

Dave Waywell – Wesham

Dave Hitchen – Burnden

Paul Jackson- Chorley Harriers

Pete Bland – Horwich RMI

Pete McDade

Val McDade

 

Apologies for absence:-

Gary Stevens – Astley & Tyldesley

Terry Gardiner – Astley & Tyldesley

Paul Christie – Burnden

John Smith - Lostock

 

2.      Thank you

The meeting commenced with a show of gratitude to Pete McDade, who has been responsible for the administration of the Grand Prix for the past 13 years.

           

3.      Chairman

Peter Mulleady re-iterated his wish to stand down from the role as Chairman of the CLGP.

Mark Emmett of Radcliffe AC was proposed, seconded and was duly elected as Chairman with immediate effect.

 

4.      Title of the Competition

The Competition will be known as the Central Lancs Grand Prix sponsored by VLA Events.

The competition should be referred to in this way in all forms of external media.

 

5.      Lostock 6

The Lostock 6 will take place on 28th February under the joint stewardship of Lostock AC and Burnden Road Runners. A request to the CLGP for a further 10 volunteers for marshalling, time-keeping duties etc. has been made and in return Lostock are prepared to donate 25% of the profits from the race to the CLGP.

The member clubs agreed to supply these volunteers.

Details of meeting points, duties etc. will be forwarded nearer to the race date.

A registration venue for the race is yet to be finalised although a decision is expected within the next few weeks.

The race will form part of the CLGP race calendar in 2010 (see below).

 

6.      Grand Prix Race Dates 2010

 

The following dates were confirmed for the 2010 season:-

 

28th February:            Lostock 6

21st March:                 St.Annes 10

18th April:                   Radcliffe 10km

12th May:                    Haigh Hall 4

30th May                     Smithills Serpent 5

14th July:                    Horwich 5

4th August:                 Chorley 4.4 Trail

26th September:         Swinton 10

10th October:             Gin Pt 5

 

Notes:

a). The St.Annes 10 has a limit of 400 runners. The race organiser will inform all clubs when 300 entries have been received. The CLGP Secretary will remind all clubs of the need to register early 6 weeks prior to the Race.

b). The Radcliffe 10km will follow a different course from previous years and have a different registration venue this year (probably at Radcliffe C.C.)

c). It is extremely unlikely that the Swinton ½ Marathon will take place this year. In its place Swinton intend to run a 10 or 10.5 mile race on the same date.

 

7.      Presentation of trophies for the 2009 season

It was agreed that £400 would be spent on team and individual trophies and a further £300 to £350 on a momento for those runners who completed 6 out of the 9 races during the 2009 season. This was agreed at the previous AGM as recognition of the 20th anniversary of the competition.

Pete Bland will organise the individual trophies and the inscriptions on the team trophies. Pete McDade will make the necessary transfer of money to him to cover the costs.

Andrew Coates will organise the additional momentos. Costs covered as below.

 

Ideally the trophies and momentos should be presented after the Lostock 6 race. This is dependent on the availability of a suitable registration venue, which will be confirmed shortly. Alternatively the trophies would have to be presented either after the St.Annes 10 or the Radcliffe 10km.

 

8.      Transfer of residual funds

All levies due in 2009 have been paid by member clubs and the competition has around £950 in the bank. This will be reduced by £400 after the purchase of the 2009 trophies.

The residual funds of around £550 will initially be transferred to Swinton Running Club and retained in their account until a new account for the CLGP can be established. £300-£350 of this transfer will be used to cover the 20th anniversary momentos.

A new bank account will be established and the Chairman, Secretary and Treasurer will be named as authorised signatories. Any withdrawals will require signatures from any 2 of those named.

 

9.      Handover of responsibility for result compilation.

The rules of the competition were confirmed as follows:-

 

  (i)        10 runners to count in ‘A’ team

            (ii)        8 runners to count in ‘B’ team

            (iii)       6 runners to count in Vets team

            (iv)       4 runners to count in Ladies team

(v)        Races to be held –9

(vi)       Best 6 out of 9 races to count for

            (vii)      Team result – worst race to be discarded

(viii)     Vet categories to start at V40 for Men and L35 for Ladies. Each category to cover a 5 year period.

(ix)       Entry on the day – no extra charge to CLGP runners. Race organisers should inform other CLGP members clubs if the race is getting close to being fully subscribed.

            It is the responsibility of the individual runners to inform the race organiser of their CLGP status.

(x)        Runners cannot compete for more than one club in the Grand Prix in the same season. Results will only count for the first claimed club.

(xi)       Runners will retain the Age Category in which they complete their own first race in the competition throughout its duration.

(xii)      Clubs must stipulate that all competing athletes wear club colours, save for exceptional circumstances.

 

Host clubs are required to e-mail the results of their races to Vince Ashton as soon as possible after the race.

 

Results will be circulated and published on the CLGP web-site as soon as possible after the race.

 

10.  Sponsorship

It was agreed by all members that sponsorship of the CLGP would be desirable and beneficial to its marketability.

Andrew Coates will pursue the matter and make enquiries with possible interested parties.

 

11.  Web-Site up-date

A BlogSpot linked to the A&T web-site has been established and can be accessed via the following address:-

http://centrallancsgrandprix,blogspot.com

 

It was felt at this stage that this was sufficient for the needs of the competition but that a domain name e.g.www.centrallancsgp.co.uk should be purchased. Entry of this address will automatically transfer to the existing BlogSpot. Vince Ashton agreed to undertake this task.

 

12.  Date of the next meeting

Tuesday 8th June 2010 at Gin Pit commencing 7.30p.m.

 

13.  Any other Business

a). It was confirmed that a levy of £0.50 per CLGP runner will be charged in the 2010 season. Vince Ashton or host clubs will inform the Treasurer of the participating numbers after each race and an invoice will be e-mailed to the club concerned. Of course, this will not apply to the Lostock 6 as Lostock are no longer part of the competition but the CLGP will be compensated by receiving 25% of the race profits.

 

b). It was felt by member clubs for a formal Constitution was not necessary. If it is the requirement of the bank in order to open a bank account, then the rules of the competition will be adopted as the Constitution.

 

Meeting closed at 8.45 p.m.

 

           

G.BAINES                              

3rd December 2009